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Category Archives: Security

New PCI DSS Requirements to Reduce Third Party Risk

Decorative image of credit cardsThis month, the PCI Security Standards Council published supplemental guidance to help organizations and their third-party service providers (TPSPs) reduce risk around payment data storage, processing and transmittal. By better understanding their respective roles, entities can more effectively meet PCI DSS compliance and secure the cardholder data environment.

Protecting Data as Breach Costs and Penalties Rise

Image of dollar signIf you can put your hand over your heart right now and say that employees are completely following your data governance policies to keep customer, partner, and fellow employee information safe, then you do not need to read further. However, for the rest of us, we suggest you read on.

Join HiSoftware at SharePoint Saturday NYC

SharePoint Saturday NYC is right around the corner and we hope to see you during the show. While in NYC, head on over to the HiSoftware Booth to learn more about our award-winning solutions for compliance and secure collaboration as well as our latest solution for SharePoint access and permissions management.

Decorative image of sheriff badgeMeet Our New Sheriff

While you’re at the booth be sure to ask about our latest solution Site Sheriff that leverages dynamic access, deny rules and a secure viewer to help ensure that only the right users can access the right content and help you keep confidential information in SharePoint.

  • Manage permissions through dynamic access and claims
  • Control access independent of location
  • Add security trimmings to the ribbon to control distribution
  • Provide secure document viewing with a zero footprint reader
  • Prevent downloads to desktop and mobiles
  • Lower the cost of managing sites

Book Signing with Chris McNulty!

Be one of the first 30 people to stop by our booth during the Lunch break from 12-12:40pm to receive a free signed copy of Chris’s latest book: SharePoint 2013 Consultant’s Handbook: A Practical Field Guide. Already have a copy? Bring it by for Chris to sign.

Speaking Session

Join our CTO, SharePoint MVP Chris McNulty, for his session:

Optimizing and Accelerating Your SharePoint Farm
Level: 300
Track: Advanced IT Pro
Time: 4:00 to 5:15pm

Join Chris for a review of memory and service optimization, high performance designs, disk and database optimization, security, and caching techniques to make things better. He’ll also review how to measure and interpret SharePoint’s own key performance indicators.

Decorative image of talking headTalk to Us

We welcome the opportunity to speak to you during the show about our award-winning HiSoftware Sheriff solutions to rein in compliance and secure collaboration in SharePoint.

  • Keep mission critical documents in SharePoint
  • Enforce governance and compliance policies
  • Secure document viewing and distribution control
  • Dynamic access and claims-driven permissions
  • Simplify Governance and Increase ROI
  • Built on SharePoint for ease of use and deployment

Interested in setting up a meeting or demo at the show?
Fill out a brief meeting request form or reply to this email with your preferred meeting date and time.

Examining Florida’s New FIPA Law for Data Breaches

Decorative image of the word privacyIn light of several recent massive customer data breaches, states have expanded their state information security laws to include different notification requirements.  Earlier this month, Florida enacted the Florida Information Protection Act of 2014 (“FIPA”), which replaced earlier version of a similar law.  While quite expansive, let’s take a brief look at the new FIPA—and see just how “new” a law it really is.

  1. FIPA’s definition of “personal information” is quite broad.  Most states define data breaches to be some identifying information (e.g. first initial and last name) PLUS some other data (e.g. bank account number, social security number, driver’s license number, etc).  FIPA has that as part of its definition.  What’s really new is that just a username/password combination constitutes “personal information.”  Suddenly thrown into the realm of data breach notification laws are the inclusion of bulletin boards and discussion sites.  A bit novel but not earth-shattering.
  2. FIPA requires notification to the Florida Attorney General when a breach involves 500 or more Florida residents.  This isn’t particularly novel as other states, such as California, Idaho, Louisiana, Maryland, New York, and New Jersey (plus a bunch of others) have had similar types of requirements for years.
  3. FIPA involves third-parties that hold or warehouse a company’s data, and then suffer a breach.  Again, this isn’t particularly new—Connecticut, for instance, has included a similar requirement since 2011.

Are these laws going too far and becoming too onerous for companies?  Certainly, that is the position of some attorneys and lobbyists.  Personally, I have very little sympathy for this position.  First, most laws (except some narrow outdated examples) provide a huge exception for encrypted data.  In other words, if your company gets hacked and suffers a data breach, there aren’t any notification requirements if that data is encrypted.  Given how robust modern encryption technologies are, this makes sense because the bad guys can’t access the underlying data.  Second, the enormous potential harm (e.g. identity theft, credit card fraud, etc.) and the comparatively low cost of data encryption shifts the burden squarely on the side of the companies holding customer data.

At the same time, there is one aspect of this issue where I do feel some sympathy for companies suffering a data breach—the confusing myriad of different state laws!  In this online age, it simply doesn’t make sense for more than 99% of online activities to monitor or even care about what state their visitors come from.  Yet the state where a customer resides makes all the difference in data breach notification.  Different states require different types of notifications to different people and at different times.  For all but the largest companies with the biggest legal teams, this is a nightmare.  This plethora of different state laws also makes non-compliance much more likely—which ultimately hurts consumers.  I would much rather see a uniform Federal data breach notification law.  Alternatively, professional organizations like the International Association of Privacy Professionals (IAPP) can create a model standard that states can choose to adopt—much in the same way that the American Bar Association’s Model Rules of Professional Conduct help shape different state bar ethical requirements.

Learn how HiSoftware’s automated encryption solutions help prevent data breaches.

SharePoint’s Most Wanted Governance Offenders

Earlier this year, we asked you to tell us about the biggest offenders in SharePoint who are constantly putting their organizations at risk, bypassing governance and training, and whose bad habits are frustrating their co-workers. Meet the 5 Most Wanted characters we uncovered in our new infographic, and learn a few helpful tips to stop them in their tracks.

Infographic image of Most Wanted Offenders

Download a copy of the SharePoint’s Most Wanted Governance Offenders Infographic.

 

Life, Liberty and the Pursuit of Compliance

decorative images of fireworksAs we head into this Fourth of July weekend in the US, I started thinking about the Declaration of Independence and the well-known phrase “Life, Liberty and the pursuit of Happiness”.

This got me thinking about the industries we support and the many regulations our customers must comply with in order to keep their customers and employees personal information safe. These compliance regulations are designed to help to support the idea that you will be free to pursue your life in an information-driven, digital world —  without jeopardizing your privacy.

Managing SharePoint Sprawl and Inherited Permissions – Webinar Wrap-Up

Image of too many locks on gate by Chris McNultyWe just wrapped up one of the largest webinars in HiSoftware’s history, “Reining in Sites and Permission with SharePoint”.  Let’s catch our breath.  And if you need to catch up, here it is.

As SharePoint has grown and matured over the years, so has its content.  For more than seven years, SharePoint has had the ability to apply item-level permissions to documents.  However, tactics that work well for a few hundred documents, are daunting for millions of mission critical documents.  Microsoft provides some native tools and techniques for managing capacity and governing unique permissions – but the result can still be almost untamable.

Our newest product, HiSoftware Site Sheriff™, solves many of these problems.  Among its highlights:

  • Dynamic access to content using business rules based on metadata and user claims.
  • “Deny” rules to ensure sensitive content is kept secure, regardless of local permissions in the library.
  • Controls the distribution and editing of documents by using a browser based secure viewer.
  • Limits user actions by dynamically trimming menus, ribbons and interfaces to precisely permitted actions.

Webinar: Do You Have SharePoint Site Headaches?

Decorative image of foldersEvery year, the volume of enterprise content in SharePoint grows. Now, more than ever, organization are also using SharePoint for mission-critical, confidential, sensitive or highly regulated documents.

Microsoft has made great strides in capacity and performance – but the scale of content management is daunting for most IT teams. Setting up individual permissions on each separate document is overwhelming; and the sprawling architecture of thousands of small redundant sites is just as challenging.
Some common problems include:

  • Keeping up with document growth while preventing site sprawl.
  • Using business rules instead of IT security to dynamically control access.
  • Keeping managed content inside SharePoint instead of email and unmanaged storage.
  • Streamlining the user interface and accelerating user adoption.
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