KMWorld Featuring Cryptzone: SharePoint Collaboration Meet Dynamic Permissions
SharePoint collaboration promises to make organizations more effective across all devices, greatly improving mobile access to content, people, and applications. This promise, however, can quickly result in significant business risks as collaboration in SharePoint becomes cumbersome, costly, inflexible and prone to security breaches.
Securely collaborating in SharePoint depends on the correct users gaining access to the correct documents. This results in significant challenges for SharePoint, exposing organizations to unnecessary risk and non-compliance. Today’s users don’t only need to access information from within the corporate network from a corporate PC—they need mobility. Organizations must balance the increased risk and need for users to work from less secure locations on less secure devices.
To grant access to documents based on the traditional permission model, administrators need to constantly update user/group definitions and document permissions to reflect collaboration needs. This is time-consuming and, to keep up, administrators often adopt a “security compromise” approach, which exposes the organization to significant security weaknesses. These intricate collaboration permissions can significantly impact system performance because the long list of permissions assigned to each user must be constantly evaluated against an equally long list of permissions assigned to each document. The permission process typically involves multiple departments resulting in significant lag between what’s needed and when actioned.
The result? Frustrated business users. And when frustrated, they start looking for quick fixes. That usually involves duplicating sites and documents as well as storing files on unsecured and uncontrolled locations. In most cases, attempting to solve the collaboration problem with permissions just results in a serious degradation in security and compliance.
Interested in solving these issues with a dynamic permissions solution? Read the full article SharePoint Collaboration Meet Dynamic Permissions at KMWorld.